Follow the steps below to view and edit your timesheet. Preparing for Power Outages - Provider Preparing for Power Outages - Recipient Registration Register for the IHSS Website to: View your timesheet and payment statuses Enter and submit timesheets Your 11 digit employee ID), Statewide Search from the Texas State Library. Cannot complete your request. In the interim, eLearning training courses are available for most CAPPS modules under CAPPS Financials Self-Paced and CAPPS HR/Payroll Self-Paced training pages. MLT22: National Guard to Federal Active Duty SB1737. The Employee Timesheet page provides Health and Human Services (HHS) employees with a 31-day view of their timesheets, a way to request time and leave transactions, including: leave requests, entering hours worked over your scheduled hours (Important Note: Working hours over your scheduled hours requires pre-approval by your supervisor), requests for payments for FLSA overtime or comptime (if eligible), and a way to view their leave balances. ), Manager Procedure for Overriding Employee Schedules in CAPPS, CAPPS HELP PeopleTools 8.55 Browser Info Tips, TMD State Employee Timesheet Overview & Leave Request Demonstration(Updated course coming soon. Table actions : Allows you to select how the data appears in the data table (By Default/by issues, Advanced) and 'Group By' various columns previously selected in the display . This is an accessible template. You are able to view and access information based on your CAPPS role(s). Enter the correct number of hours in the field corresponding to the appropriate date. This printable timesheet template is easy to edit and log hours worked. hbbd```b``"WID2`5`L &^JefH H2&00120;Lg \ Federal, state or local law enforcement agencies shall not use any non-criminal history information contained within this database for immigration enforcement purposes. Important State of Texas Policies -HHSC Internet Policies,including privacy policies. CAPPS is available 24/7 with the following exceptions: Thursday: 10:00 p.m. 12:00 a.m. (midnight), Third Weekend of the Month: 11:00 p.m. on Saturday 12:00 p.m. (noon) on Sunday. Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process. Please visit password portal at. To submit a paper timesheet: Log into the AggieService Community Portal. Each line in your time entry must be allocated to a specific labor account code when a Task is assigned. User ID: Password: Login Forgot Password If you have forgotten your password or need assistance, please contact your agency help desk or Payroll Department. Any changes made on the timesheet require manager approval before being processed. Confirm your password by entering it into the second field. Click Submit a Case, select the Payroll topic and then the Timesheet Changes request. CAPPS Enterprise Portal Login System Changes CAPPS System Changes Contacts and Help CAPPS Contacts and Help General System Availability CAPPS is available 24/7 with the following exceptions: Daily: 4:00 a.m. - 5:00 a.m. Thursday: 10:00 p.m. - 12:00 a.m. (midnight) Sunday: 4:00 a.m. - 12:00 p.m. (noon) The Change Password page displays. 14. | Austin TX 78758 | Phone: 512.490.7130 | Fax: 512.490.7717 . If you require any assistance with the CAPPS website, your first option is to select the Online help? ID and Secure Password first. View this po What's my Employee ID/forgot my Employee ID? Texas.gov Digital Identity Solution You need to enable JavaScript to run this app. It is critical that you close all of your browser windows once you are finished with your session in order to ensure a complete logout and maintain the privacy of your information. Texas Comptroller of Public Accounts, Comptroller.Texas.Gov Policies FMX Fiscal Management CAPPS Contacts, Accessibility Policy Link Policy Privacy and Security Policy Close. Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. ), Manager Summary Approval Page & Leave Approval Demonstration(Updated course coming soon. Comptroller.Texas.Gov Accessibility Policy Privacy and Security Policy FMX Sitemap FM Contacts, Enterprise Resource Planning (ERP) CAPPS, Service Provider (CPA) Chair (Designated), 802 Texas Parks & Wildlife Department (TPWD), 323 Teacher Retirement System of Texas (TRS), 313 Department of Information Resources (DIR), 407 Texas Commission on Law Enforcement (TCOLE), 529 Health and Human Services Commission (HHSC), 601 Texas Department of Transportation (TxDOT). Log in with phone number. You can contact the Service Center 1-888-TX-HHS-HR (1-888-894-4747). Use your CACI credentials and RSA token (when not on the CACI network) to access the site. Helpful Hint: Selecting Logout logs you out of the CAPPS website, but there may be some additional browser windows that remain open from your session. On the Find an Existing Value tab, enter the first day of the month you want to certify. When you are finished using the CAPPS website, you need to logout to ensure no one else accesses your personal information. DSHS employees whose salaries are funded via federal grants have two additional fields that are available to complete on their timesheet (Task and Labor Account Code). Example: The total hours worked is 10. The worklist functions similarly to an email inbox located on the CAPPS Home page, where items are routed to managers. Once your request is approved, your leave balance information will update and you will be able to view it on your Payable Time Summary page the next day. Federal Employee User Account Activation: All federal/military supervisors that directly supervise, or are in the second line of supervision for state employees, must complete the Military Supervisor CAPPS Account Request Form and the CTIA Form to establish a CAPPS user account. TELEW: Indicates that the employee participated in tasks associated with Tele-working. Having Issues? 15. For CACI Employees: (Enter CPPROD for System on the login screen) Access Timekeeping and Work Plan (Work Plan can be accessed within each timesheet) Enter your HCSS account username. Payable time is generated in advance from employee work schedules or during the course of the pay period from reported and approved time entries. Advocate" for DFPS. Get Services APS; County APS Offices; Get Services CAPI; In the Request Payment of Hours section, enter the number of hours requested for payment in the appropriate field: When you have completed your entries, click the, To record the remainder of the hours worked for that day, select. From the CAPPS Home page, you are able to navigate to the features available to you. Right from a phone or tablet. Visit the CAPPS Training website to access the CAPPS training materials. If you are a current employee of a Health & Human Services agency and wish to search for and/or apply to jobs, please sign-in with your Employee ID and Secure Password first. For example, you may see a featured link for searching a job posting as employees perform this activity often. You may click on the links below to navigate directly to a section: Time Reporting Codes Overview Sign In Or enter your details: Email Password Keep me logged in the Health & Human Services agencies Centralized Accounting Payroll/Personnel System (CAPPS) website provides Health and Human Services (HHS) employees with direct access to human resources (HR) information. Next. jobs, please sign-in with your Employee If there is documentation required for the type of leave requested, your manager will receive your request; however, you will receive a warning message. Your password must be at least eight characters and is case sensitive. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. Data that is outside of the authorized user's right to transmit under any law or Review the timesheet to ensure you have worked your scheduled hours, entered any hours worked over your schedule, and entered any leave taken. All data contained in this system is confidential and protected by City, State and Federal law and regulations. Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. Manager Self-Service contains transactions related to: Below the Manager Self-Service menu, several other manager tools display: The Main Menu provides a direct link to several pages. You cannot edit time already approved. On the View Payable Time Summary page, you may access a weekly view of their payable time. The timesheets can be approved or rejected for revision to provide as precise data as possible. Employee ID Help. Entries and corrections may be submitted from 90 days in the past to 90 days in the future. WNSLV: Indicates that the employee is on Wellness Leave (Emergency Leave). Failure to protect this information from unauthorized use or disclosure may subject you to discipline as well as financial, civil and criminal penalties, up to and including incarceration. Section provides access to both tutorials and job aides. Follow the steps below to log in to CAPPS. OK. www.citrix.com | | | | | | | | | | ERS Website New Employees! CAPPS Login Page Information and materials regarding Centralized Accounting and Payroll/Personnel System (CAPPS) for TSD will be listed here. Supervise, maintain, and approve employee timesheets, approve time off for employees to provide appropriate scheduling of personnel. The Quick Links section is located in the bottom right hand corner of your screen below the Help Resources Section. Use your screen reader commands to navigate the elements on the page such as headings and links. Self-service capabilities to provide greater control over the accuracy and management of your information, Instant, secure, and reliable access to your information 24/7, Simplified information access through the Service Center and website to minimize confusion and redundancy, Integrated technology to speed up HR transactions, reduce errors, and improve services, Standardized processes to reduce paperwork and complexity, Access HR forms, policies, and information regarding life and work events, Take online computer-based training courses and enroll in classroom training, Change personal information (for example: home mailing address, emergency contact information or direct deposit information, View leave balances and submit leave requests, Schedule candidate interviews and capture interview results, Create and/or approve offers for candidates, View reports on staffing, training and recruitment, Approve leave requests and view timesheets, Submit personnel actions for merit increases, Create and complete performance evaluations, Change employees work-related HR information, Are available from 7:00 a.m. to 7:00 p.m. Monday Friday, Central Time. Your usage of this system is audited and monitored. ), Timesheet How To Enter Overtime or Comp Time Worked (Updated course coming soon.). Helpful Hint: If you are scheduled to work 8 hours and the total hours worked is greater than 8 hours, use REGHR to enter the additional hours worked. link displays the list of CAPPS user guides available to you. Employees and managers may use either menu to navigate CAPPS. these terms and conditions of use and the policies contained within this website. Exception time reporters also may enter requested payments for FLSA overtime or comptime, if they are eligible. Follow the steps below to view your payable time detail. If you are not an employee Helpful Hint: To provide easy access to the CAPPS website, it is helpful to bookmark CAPPS in your favorites menu. This procedure provides an overview of Time and Labor Time Reporting Codes (TRCs). The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: Helpful Hint: Do not to type www before the website name. It provides a detailed overview of employee hours and tasks to see how the team's time is distributed among clients and different projects. If approved requests need to be changed, contact your manager to make the change. endstream endobj 947 0 obj <. At any time, you can use the Global Navigation Menu to access various other HHS websites by selecting the right link: You can also change the size of the text on the CAPPS website by selecting the Change Text Size option and following the instructions that display. COMPTTIME (compensatory time), HOLIDAYCMP (holiday compensatory time), SPECIALLV (special leave) and DSSASTRCMP (disaster comp time for non-exempt employees) are leave balances that expire after 12 months; SICKLVBONS (sick leave bonus) expires after six months; and DISASTRCMP (disaster comp time for exempt employees) expires after 18 months. UNAUT: Indicates that the supervisor did not give permission for the employee to be absent and that the absence is to be considered as unauthorized. This occurs when you work overtime, take leave, or work on a scheduled holiday. 11209 Metric Blvd. The CAPPS website is available to you 24 hours a day, 7 days a week from the Internet or the HHS Intranet. Call the Service Center to unlock your employee ID. Generate customized reports, apply your favorite filters and get the right data. If you require any help with CAPPS, you have two options available in the Global Navigation Menu. (Note: Critical shortage occupation positions are identified in the HHS HR Manual.). Click the Time Reporting Code (TRC) search icon to request leave or request to work hours over your scheduled hours, which requires pre-approval. The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. 985 0 obj <>stream Ensures internal processes and procedures are adjusted as needed. Entered all hours worked over their schedule (for example, if scheduled to work eight hours but worked 10, entered 10 hours of REGHR). You need an employee time tracking app that can keep up. Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. The QuickBooks Time mobile app tracks time even when Wi-Fi and cell coverage is unavailable.**. Job Opportunities For External Applicants This course is intended for all CAPPS HR/Payroll users and is a pre-requisite for other module classes. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. used in CAPPS. **. Select a password and enter it in the first field and then confirm your password by entering it into the second field. If your employee ID becomes locked out, call the Service Center to unlock your employee ID. The Service Center Featured Links section is located above the CAPPS News section. Please call your Manager if you can't locate them in pay warrant. Click on a TRC to select it. Your first option is to select Help? Click on the button above to login to your CAPPS account Bookmark this page when you need to access your CAPPS account For best results use Google Chrome Browser On the Home page, you can minimize any of the sections by clicking the. Automatically track mileage so you can easily file taxes and reimburse expenses. Close. 946 0 obj <> endobj For multiple entries with different TRCs, click the, If you add a line and decide the additional row is not necessary, click the, When you have completed your entries, click the, One leave balance displays at a time. Glenn Hegar, Texas Comptroller Window on State Government Contact Us. Training News Update Winter Hiatus - ILT Training to Resume in Spring 2023 To view time reporting elements, click the, To view cost and approval information, click the, To view all payable time details at once, click the. Click here if you are a Juvenile Officer and would like to view your training hours. You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. Enter your 11-digit Employee ID and click the Submit button. The Look Up Time Reporting Code menu opens. Don't have an Oracle Account? As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. Repeated log-in failures may result in your account being locked. Employees who use JAWS or any type of screen reader should access the Set Accessibility Flag User Guide for more information about selecting the Accessibility Mode in CAPPS. Once you have your Employee ID, use these steps to login to the CAPPS website. If you have forgotten your employee ID, select the Whats my EmployeeID/ forgot my Employee ID link located on the CAPPS Login page. The following TRCs require additional documentation: Documentation Required for Specific Types of Leave. Maintain and approve car books in the Department tracking and accountability system. Suspect Fraud? Additionally, the Online help? Use your employee ID along with your PIN to contact the Service Center. A time reporting code is a code used to track hours on the job, vacation time, sick time, or any other type of time tracked by HHS. The Texas Juvenile Justice Department is dedicated to caring for the youth in our system and promoting the public safety of all Texans When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. The Menu contains different links depending on the role(s) assigned to you. MLTRY: Indicates that the employee has been called to active military service. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: CAPPS provides Health and Human Services (HHS) employees with direct access to Human Resources (HR) information and services through innovative, customer centered solutions. For password and other issues accessing Timekeeping for Employees: Contact the CACI Technical Assistance Center at cistac@caci.com The left-most column on the View Payable Time Summary page displays your Time Reporting Codes (TRCs). link above. Word Download Share More templates like this 12. Enter a new date in the Starting Date field and click the refresh, Your payable time for the current week displays. All job candidates must submit applications in CAPPS Recruit Career Center to be considered for employment. Only. Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. Use your screen below the help Resources section Accounts, Comptroller.Texas.Gov Policies Fiscal... 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